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KIITIQACKIIT IQACInternal Quality Assurance Cell

School Level Presentation

File a school level presentation

A paper presented at a conference and re-presented at school level is recorded here - usually by the presenting student, sometimes by the faculty member. Your school's QA Cell, Central QA and the Dean, QA each sign it off, and an officially referenced document is issued on approval, together with the travelling allowance bill.

Who may file

Before you file

  • The paper belongs to a member of the teaching faculty of a KIIT school. You may be that faculty member, or the student who presented it.
  • The paper was presented at a conference, and then re-presented at a school level presentation.
  • Both events have already taken place - this is a record of something done, not a request for permission. File it after the school level presentation, not before.
  • The faculty member's institutional email address goes on the form. Every notice about the application is sent there, and a student address, if you give one, is copied on all of it.

The three stages

How it is reviewed

  1. 01

    School QA Cell

    Your school's QA Cell

    2-5 working days

    Your school's QA Cell receives the application by email and confirms that the presentation took place as described. They can approve it, ask you for a correction, or decline it with reasons.

  2. 02

    Central QA

    Central Quality Assurance, IQAC

    3-7 working days

    Central QA sights the five annexures against your declaration and records which were produced. This is the stage that checks the paperwork exists, so an incomplete set is the commonest reason an application comes back.

  3. 03

    Dean, Quality Assurance

    The Dean, QA

    3-10 working days

    The Dean gives the final approval. Only at this point is an official reference number allotted and the letterheaded document issued, signed electronically by Central QA and the Dean.

These are typical, not guaranteed. Reviewers are academics with teaching loads, and a query resets the clock for that stage only - a correction goes straight back to whoever asked for it, never to the beginning.

The five annexures

What you must attach

  • Approval letter from the Office of the Registrar

    The letter permitting the tour, issued by the Office of the Registrar before it was undertaken.

  • Conference presentation certificate

    The certificate the conference issued confirming the paper was presented.

  • School level presentation notification

    Your school's own notice announcing the school level presentation - the circular, email or notice board entry.

  • School level attendance sheet

    The signed attendance sheet from the school level presentation itself.

  • TA/DA form from HR

    The travelling allowance bill for the tour. This system generates it from the details you give, so you do not attach one.

Combine the ones you have into a single PDF and attach it on the form - one file for the whole set, not one per document. Central QA opens that file to record what it has sighted, so an application without it cannot be reviewed.

Your two numbers

The tracking code and the reference

Tracking code
SLP-XXXXXXXX
Issued when you file
Please keep it safe and recorded.
Official reference
KIIT-DU/IQAC/SLP/XXX/YY
Allotted on final approval
Printed on the issued document and verifiable at /verify.

Links we email you - to answer a query, or to download your document - work once and expire. Treat them like a password: anyone who receives a forwarded link can use it until it is spent.

Travelling allowance

The TA/DA rules

  • The DA covers the expenses for lodging (if a hotel is availed), boarding and out-of-pocket expenses.
  • The FLAT rate of DA is applicable if the employee makes their own private arrangement for accommodation, and does not use hotel facilities.
  • The HOTEL rate of DA is applicable if the employee stays in a hotel during the official tour. However, the maximum lodging allowance is applicable either at the hotel rate or on actual expenses, whichever is lower, subject to submission of bills.
  • The employee should submit the travel tickets, food bills (if any), hotel bills (if stayed in a hotel) and conference proceedings / a copy of the paper presented / training manual etc. along with the TA bill.

The application

File the application

Step 1 of 2

The presentation record

Your application is routed to this school's QA Cell. It cannot be changed later - if you choose the wrong one, withdraw and file again.

As printed on the programme, including the year and any acronym.

The presenting student - optional

Fill this in if a student presented the paper. Everything sent to the student is sent to the faculty member as well, never instead.

Copied on every notice. The faculty address stays the one that can authorise a correction, and it is where the correction link is sent.

A pointer to whatever you attached to the paper copy. Leave it blank if there is nothing to point at - the issued document then omits the line entirely.

Annexures

Confirm that you have each of these, then attach them all as one PDF below. Central QA opens that file and records what it has sighted, so a set that is not actually complete is the commonest reason an application comes back.

  • TA/DA form from HR

    Generated for you from this application - you do not need to attach one.

Attach all of the above as one PDF

Combine every annexure you ticked into a single PDF and upload it here. This is what Central QA opens when it records which documents it has sighted, so an application without it cannot be reviewed.

PDF only, up to 20 MB

Asked twice deliberately - every notice goes here, a correction link is authorised by it, and nothing recovers a typo automatically.